Required Notifications

Information for Prince George County Public Schools Families

Located in Southside Virginia within the Virginia Department of Education's Region 1, Prince George County Public Schools is focused on preparing our students to navigate an ever-changing world by engaging, encouraging, and inspiring every child throughout their educational journey.

PGCPS provides this page to meet federal, state, and Virginia School Boards Association (VSBA) requirements for notifications, public hearings, and postings.

The following list provides a brief description of notifications required by state and/or federal law or regulation. It is not designed to provide a comprehensive description of the various requirements or notifications.

Last Updated: 10/22/2024

Asbestos

Availability of School Division Policies and Regulations

Each division must make an annual announcement at the beginning of the school year advising the public that current copies of all division policies and regulations are available on the division’s website. The announcement should also state that printed copies of school division policies and regulations are available to citizens who do not have online access. Va. Code § 22.1-253.13:7.E

Budget

Child Nutrition Programs

Each division which participates in the Free and Reduced Price Meals and Free Milk in Schools programs must notify parents and the public about the programs. VSBA Policies BBA School Board Powers and Duties and EFB Food Services; 42 U.S.C. § 1758; 7 C.F.R. 245.2, 7 C.F.R. 245.5. Divisions must also provide notice that they do not discriminate on the basis of handicap. 7 C.F.R. 15b.7.

Federal law requires that parents of all children in attendance at school must receive a notice containing an application form and the following information:

eligibility criteria for benefits
application procedures
an explanation that an application for benefits cannot be approved unless it contains complete documentation including, for households applying on the basis of income and household size
- names of all household members
- income received by each household member, identified by source of the income (such as earnings, wages, welfare, pensions, support payments, unemployment compensation and social security and other cash income)
- the signature of an adult household member
- the social security number of the adult household member who signs the application or an indication that he/she does not possess a social security number
an explanation that households with children who are members of currently identified food stamp, FDPIR (food distribution program for households on Indian reservations) or TANF (Temporary Assistance for Needy Families) households may submit an abbreviated application for benefits for those children with the following information: the child’s name and appropriate food stamp or TANF case number or FDPIR case number or other identifier and the name and signature of an adult household member
an explanation that the information on the application may be verified at any time during the school year
how a household may apply for benefits at any time during the school year as circumstances change
a statement to the effect that children having parents or guardians who become unemployed are eligible for free or reduced price meals or for free milk during the period of unemployment if the loss of income causes the household income during the period of unemployment to be within the eligibility criteria
a statement to the effect that in certain cases foster children are eligible for free or reduced price meals or free milk regardless of the income of the household with whom they reside and that households wishing to apply for such benefits for foster children should contact the school
the statement: “In the operation of child feeding programs, no child will be discriminated against because of race, sex, color, national origin, age or disability”
an explanation that Head Start enrollees and foster, homeless, migrant, and runaway children are categorically eligible for free meals and free milk and their families should contact the school for more information
how a household may appeal the decision on the application; and
a statement that Special Supplemental Nutrition Program for Women, Infants and Children (WIC) participants may be eligible for free or reduced price meals 7 CFR 245.5

The public notification must be made at the beginning of each school year. It must contain the same information given to parents and must be provided to the informational media, the local unemployment office and to any major employers contemplating large layoffs in the area from which the school draws its attendance.

The public announcement must contain a copy of the letter or notice sent to parents. The U.S. Department of Agriculture’s document entitled Eligibility Manual for School Meals contains an explanation of the required notices. The document also contains a chart describing to whom, and under what conditions, information regarding free and reduced eligibility status may be disclosed. https://fns-prod.azureedge.us/sites/default/files/cn/SP36_CACFP15_SFSP11-2017a1.pdf

In addition, schools must post a report of the most recent food safety inspection in a publicly visible location. A copy of the inspection report must be provided to members of the public upon request. 7 C.F.R. § 210.13(b).

The U.S. Department of Agriculture (USDA) directs divisions which participate in the National School Lunch Program or School Breakfast Program to have a written and clearly communicated system to address meal charges in place. SP 23-2017. https://www.fns.usda.gov/sites/default/files/cn/SP46-2016os.pdf The USDA directs the division’s system regarding unpaid meal charges to be delivered to all households at the start of the school year and to households that transfer into the school division during the school year. VSBA Policy EFB Food Services.

In addition, Va. Code § 22.1-79 requires that

an information sheet on the Supplemental Nutrition Assistance Program (SNAP) benefits program developed by the Department of Social Services be sent home with each student at the beginning of the school year;
a fillable free or reduced price meals application be sent home with each student
at the beginning of the school year; and
any parent in attendance at a back to school night event receive prominent notification of information about free or reduced price meals and a fillable meals application.

Code of Student Conduct, Compulsory Attendance Law, Parental Responsibility and Involvement

Within one calendar month of the opening of school, each division must, simultaneously with any other materials customarily distributed at that time, send to the parents of each enrolled student

a notice of the requirements of Va. Code § 22.1-279.3 regarding parental responsibility and involvement (Va. Code § 22.1-279.3.C(i));
a copy of the school division's standards of student conduct (VSBA Policy JFC Student Conduct); Va. Code § 22.1-279.3.C(ii)); and
a copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board (Va. Code §§ 22.1-254.H; 22.1-279.3.C(iii)).

Each parent must sign and return to the student’s school a statement acknowledging the receipt of the above materials and each school must maintain records of such signed statements. Va. Code § 22.1-279.3.C.

The materials sent to parents must include a notice that by signing the statement of receipt, parents expressly reserve their rights protected by the constitutions or laws of the United States or the Commonwealth and that parents have the right to express disagreement with a school's or school division's policies or decisions. Va. Code § 22.1-279.3.C.

Cost Per Pupil

The superintendent must prepare and distribute notification of the estimated average per pupil cost for public education in the division for the upcoming school year. The notice must also include actual per pupil state and local education expenditures for the previous school year. The notice may include federal funds spent for public education in the division. The notice must be made available in a form provided by DOE and published on the school division’s website or in hard copy on request. The notice should be printed on a form prescribed by the Board of Education and distributed to school divisions for publication. VSBA Policy DIA Reporting Per Pupil Costs; Va. Code § 22.1-92.

Counseling

Parents must be notified annually regarding the academic and career guidance and personal/social counseling programs which are available to their children. The notification must include the purpose and general description of the programs, information regarding ways parents may review materials to be used in guidance and counseling programs at their child's school and information about the procedures by which parents may limit their child's participation in such programs. 8 VAC 20-620-10. (See VSBA Policy IJ Guidance and Counseling Program).

Credits Required for Graduation

Each division must notify the parents of rising eleventh and twelfth grade students of

requirements for graduation pursuant to the standards for accreditation, and
requirements that have yet to be completed by the individual student for
graduation.

VSBA Policy IKF The Virginia Assessment Program and Graduation Requirements; Va.
Code § 22.1-253.13:4.A.

The division must notify parents of students with disabilities who have an IEP and who
fail to meet the graduation requirements of the student's right to a free and appropriate
education to age 21, inclusive. Va. Code § 22.1-253.13:4.B.

The division must notify parents of students who fail to graduate or to achieve
graduation requirements as provided in the standards for accreditation and who have
not reached 20 years of age on or before August 1st of the school year of the right to a
free public education. If the student is one for whom English is a second language, the
division will notify the parent of the student's opportunity for a free public education in
accordance with Va. Code § 22.1-5. Va. Code § 22.1-253.13:4.C.

Dual Enrollment, Advanced Placement Classes and Special Programs

Students and their parents must be notified of the availability of dual enrollment,

advanced placement classes, career and technical education programs, including

internships, externships, apprenticeships, credentialing programs, certification

programs, licensure programs, and other work-based learning experiences, the

International Baccalaureate program and Academic Year Governor’s School Programs.

The notification must include the qualifications for enrolling in classes, programs and

experiences, and the availability of financial assistance to low-income and needy

students to take the advanced placement and International Baccalaureate

examinations. Notification must also be given to students and parents of the College

and Career Ready Virginia Program and the division’s agreement with a community

college in the Commonwealth to enable students to complete an associate's degree, a one-year Uniform Certificate of General Studies or the Passport Program

concurrent with a high school diploma. VSBA Policy IGBI Advanced Placement Classes

and Special Programs; Va. Code § 22.1-253.13:1.D.11.

Eating Disorders Awareness Information

Every school board must annually provide information to parents of pupils in grades five

through 12 regarding eating disorders. The information must be consistent with

guidelines developed by the Virginia Department of Education. Va. Code § 22.1-273.2.

A sample information sheet for parents is available on the Virginia Department of

Education’s website at https://www.doe.virginia.gov/programs-services/student-

services/specialized-student-support-services/school-health-services/school-health-

guidance-resources under the heading “Mandated Parent Notification Required For:"

Emergency Procedures

English Learners

School divisions receiving federal funds to provide a language instruction educational

program must, not later than 30 days after the beginning of the school year, inform the

parents of English learners of the following:

the reasons for the identification of their child as an English learner and in need of placement in a language instruction educational program
the child's level of English proficiency, how such level was assessed, and the status of the child's academic achievement
the methods of instruction used in the program in which their child is, or will be participating, and the methods of instruction used in other available programs, including how such programs differ in content, instructional goals, and the use of English and a native language in instruction
how the program in which their child is, or will be participating, will meet the educational strengths and needs of their child
how such program will specifically help their child learn English and meet age-appropriate academic achievement standards for grade promotion and graduation
the specific exit requirements for the program, including the expected rate of transition from such program into classrooms that are not tailored for English learners and the expected rate of graduation from high school (including four-year adjusted cohort graduation rates and extended-year adjusted cohort graduation rates for such program) if federal funds are used for children in high schools
in the case of a child with a disability, how such program meets the objectives of the individualized education program of the child
information pertaining to parental rights that includes written guidance detailing
- the parents’ right to have their child immediately removed from such program upon their request and
- the options that parents have to decline to enroll their child in such program or to choose another program or method of instruction, if available
- information pertaining to parental rights that includes written guidance assisting parents in selecting among various programs and methods of instruction, if more than one program or method is offered by the division

20 U.S.C. § 6312(e)(3)

Fees

FERPA (Family Educational Rights and Privacy Act)

School divisions must provide parents/guardians and adult students annual notice of

their rights to inspect and review education records, amend education records, consent

to disclosure of personally identifiable information in education records and file a

complaint with the U.S. Department of Education. 34 C.F.R. § 99.7.

You may download the U.S. Department of Education’s Model Notification of Rights

for Elementary and Secondary Schools at:

https://studentprivacy.ed.gov/node/490.

School divisions must give notice of the categories of information, if any, which they

have designated as directory information. This requirement may be met by providing

parents a copy of the division’s FERPA policy (VSBA Policy JO Student Records). 20

U.S.C. §1232g(a)(5)(B).

The division must allow a reasonable period of time after such notice has been given for

a parent to inform the division that any or all of the information designated should not be

released without the parent's prior consent.

You can download the model Notice for Directory Information here:

https://studentprivacy.ed.gov/resources/model-notice-directory-information

Gifted Education Plan

At the beginning of each school year, every school must provide to students in all grade

levels a notice of all requirements for Standard Diploma and Advanced Studies

Diploma. VSBA Policy IKF The Virginia Assessment Program and Graduation

Requirements; 8 VAC 20-131-270.B.

Guidance from the Virginia Department of Education must be provided to parents of

students with disabilities regarding the availability of credit accommodations to earn a

standard diploma and the limitations of the Applied Studies diploma and at

a student’s annual IEP meeting corresponding the grades three through 12 when

curriculum or statewide assessment decisions are being made that impact the type of

diploma from which the student can qualify. Va. Code § 22.1-253.13:4.B.

High School Credit-Bearing Courses Taken in Middle School

For any high school credit-bearing course taken in middle school, parents may request

that grades be omitted from the student's transcript and the student not earn high school

credit for the course in accordance with policies adopted by the local school board.

Notice of this provision must be provided to parents with a deadline and format for

making such a request. VSBA Policy JO Student Records; 8 VAC 20-131-90.

Homeless Students

Each division must provide public notice of the education rights of the homeless

students enrolled in the division. 42 U.S.C. § 11432(e)(3)(C)(i). The notice is to be

disseminated in places where homeless students receive services, including schools,

family shelters, and soup kitchens. 42 U.S.C. § 11432 (g)(6)(A)(vi). The notice must be

in a “manner and form” understandable to homeless students and their

parents/guardians, “including, if necessary and to the extent feasible,” in their native

language. VSBA Policy JECA Admission of Homeless Students; 42 U.S.C. §

11432(e)(3)(C)(iii).

The National Center for Homeless Students (funded by the U.S. Department of

Education) has created posters that can be downloaded or ordered from

https://nchehelpline.org/pages/free-orders

Internet Privacy

Every school division that has an Internet website must make its Internet privacy policy

statement conspicuously available on its website. At a minimum, the statement must

address

what information, including personally identifiable information, will be collected, if any;
whether any information will be automatically collected simply by accessing the website and, if so, what information;
whether the website automatically places a computer file, commonly referred to as a "cookie," on the Internet user's computer and, if so, for what purpose; and
how the collected information is being used or will be used.

VSBA Policy KBE Internet Privacy; Va. Code § 2.2-3803.

Learning Objectives

National Assessment of Educational Progress (NAEP)

Parents of children selected to participate in any NAEP assessment must be informed

before the administration of any assessment that their child may be excused from

participation for any reason, is not required to finish any authorized assessment and is

not required to answer any test question. 20 U.S.C. § 9622(d)(2).

Parents and members of the public must have access to all assessment data, questions

and complete and current assessment instruments of any NAEP assessment except

personally identifiable information and questions that may be reused in the future.

School divisions must make reasonable efforts to inform parents and the public about

their right of access to assessment data. If access is requested in writing, it must be

provided within 45 days of the request and be made available in a secure setting that is

convenient to both parties. 20 U.S.C. § 9622(c).

Nondiscrimination

A number of federal statutes protect the rights of beneficiaries in programs or activities

that receive financial assistance from discrimination. Specifically, the following statutes

prohibit discrimination:

Title VI on the basis of race, color and national origin
Title IX on the basis of sex
Section 504 on the basis of disability
the Age Discrimination Act on the basis of age
Title II prohibits state and local governments from discriminating on the basis of disability
the Genetic Information Nondiscrimination Act (GINA) protects employees from discrimination on the basis of genetic information

In addition, the Boy Scouts of America Equal Access Act prohibits schools which have

an open forum or limited public forum from discriminating based on the membership or

leadership criteria of the Boy Scouts of America or the other designated youth groups.

20 U.S.C. § 7905

The regulations implementing these federal statutes require school divisions to notify

students, parents, and others, including, in some instances, unions or professional

organizations that have contracts with the school board, that they do not discriminate on

the basis of race, color, national origin, sex, disability, and age. Title VI, 34 C.F.R. §

100.6(d); Title IX, 34 C.F.R. § 106.8; Section 504, 34 C.F.R. § 104.8; Age

Discrimination Act, 34 C.F.R. § 110.25; Title II, 28 C.F.R. § 35.106; see also 34 C.F.R.

108.5 (re the Boy Scouts and other youth groups). The regulations contain some

differences relating to the notices’ required content, the persons and groups to whom

notice must be given, and the methods used to publish them.

Employers are required to post a notice approved by the EEOC regarding GINA. VSBA

Policy GBA/JFHA Prohibition Against Harassment and Retaliation; 42 U.S.C. § 2000ff-

1; 29 C.F.R. § 1635.10(c).

Schools are required to notify applicants for admission and employment, parents or

legal guardians, and all unions or professional organizations holding collective

bargaining or professional agreements with the school board of the name or title, office

address, e-mail address, and telephone number of the division’s Title IX Coordinator. 34

C.F. R. § 106.8.

Students and employees must be notified of the name, office address and phone

number of the division’s Compliance Officer(s) under Section 504 (34 C.F.R. § 104.8),

the Americans with Disabilities Act (28 C.F.R. § 35.107) and the Age Discrimination Act

(34 C.F.R. § 110.25). See also VSBA Policy JFHA/GBA Prohibition of Harassment and

Retaliation.

In addition to the requirements of federal law discussed above, Virginia law requires

employers to post in conspicuous locations, and include in employee handbooks,

information concerning an employee’s rights to reasonable accommodations for

disabilities. Information developed by the Division of Human Rights is available here.

The information must also be directly provided to new employees at the beginning of

their employment and to any employee within 10 days of the employee giving notice to

the employer that the employee has a disability. Va. Code § 2.2-3905.1.

Parent and Family Engagement Policy

Postsecondary Education and Employment Data

Each school board’s career and technical education program must include annual

notice on its website to enrolled high school students and their parents of the availability

of the postsecondary education and employment data published by the State Council of

Higher Education and the opportunity for such students to obtain a nationally

recognized career readiness certificate at a local public high school, comprehensive

community college or workforce center. Va. Code § 22.1-253.13:1.D.3.d.

PPRA (Protection of Pupil Rights Amendment)

The PPRA requires school divisions to provide notice of their policy controlling the

administration of surveys on certain sensitive topics including political or religious beliefs

and behavior involving sex or illegal conduct. This notice must be given directly to the

parents of students enrolled in the division. The notice must be given at least annually

at the beginning of the school year and within a reasonable time after any substantive

change in the policy. VSBA Policy JOB Administration of Surveys and Questionnaires;

20 U.S.C. § 1232h(c)(2)(A).

You may download the U.S. Department of Education’s PPRA Model General Notice of

Rights at https://studentprivacy.ed.gov/resources/ppra-model-general-notice-rights.

In addition, divisions must also directly notify parents, at least annually at the beginning

of the school year, of the specific or approximate dates during the school year when the

following activities will occur:

activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling that information
the administration of any survey concerning sensitive information
any nonemergency, invasive physical examination or screening

20 U.S.C. § 1232h(c)(2)(B).

You may download the U.S. Department of Education’s PPRA Model Notice and

Consent/Opt-Out for Specific Activities at: https://studentprivacy.ed.gov/resources/ppra-

model-notice-consent-opt-out-specific-activities

These requirements may also be met by providing parents a copy of the division’s policy

on this topic (VSBA Policy JOB Administration of Surveys and Questionnaires).

Promotion, Retention and Remediation Policies

Prosecution of Juveniles as Adults

School boards must provide information developed by the office of the Virginia Attorney

General to students regarding laws governing the prosecution of juveniles as adults for

the commission of certain crimes. The methods of providing the information may

include, but are not limited to, announcements in schools, written notification to parents,

publication in student handbooks, and inclusion with other materials distributed to

parents at the beginning of each school year. VSBA Policy JFCL Notification Regarding

Prosecution of Juveniles as Adults; Va. Code § 22.1-279.4. The information to be

distributed is attached to Superintendent’s Memo #057-12 (Feb. 24, 2012).

Pupil/Teacher Ratios

Release of Student Records to Armed Forces Recruiters and Educational Institutions

Report Cards/Quality Profiles

Divisions that receive Title I funds must prepare and disseminate specified information

to parents. Federal law refers to the distribution of this information as a “report card”.

The Virginia Board of Education, in the Standards of Accreditation as revised in January

2018, uses the term “School Quality Profile”. VSBA Policy CMA Quality Profiles;

20 U.S.C. § 6311(h)(2); 8 VAC 20-131-270.

The Virginia Department of Education posts the information required by federal law to

appear in division and school report cards on its website and has stated that this posting

satisfies the requirements of federal law.

School Bus Rider Safety Rules

Services for Students Identified as Deaf or Hard of Hearing or Visually Impaired

Each school board must annually post information distributed by the Department of

Education describing the educational and other services available through the Virginia

School for the Deaf and the Blind, the Virginia Department for the Deaf and Hard-of-

Hearing and the Virginia Department for the Blind and Vision Impaired to the parents of

those students who are identified as deaf or hard of hearing or visually impaired. School

boards must also inform the parents of the availability of the information and ensure that

packets of the information are available in an accessible format for review by parents

who do not have Internet access. Va. Code § 22.1-217.01.

Sex Offender Registry

Special Education

Each division must, at least annually, conduct a public awareness campaign (also

known as a child find program) to

inform the community of the rights of persons, ages two to 21, inclusive, to a free appropriate public education and the availability of special education programs and services;
generate referrals; and
explain the nature of disabilities, the early warning signs of disabilities and the need for services to begin early.

8 VAC 20-81-50.B.

Each division is required to annually publish notice listing the names of the members of

the division’s Special Education Advisory Committee. The notice must also include a

description of ways in which interested parties may express their views to the

committee. 8 VAC 20-81.230.D.3.

Standards of Learning (SOLs)

Student Achievement

Schools that receive Title I funds must provide parents individual reports regarding their

student’s level of achievement and academic growth on the state’s academic

assessments, if applicable and available, as soon as is practicable after the assessment

is given. The reports must be in an understandable format and, to the extent

practicable, be in a language that parents can understand. 20 U.S.C.

§§ 6311(b)(2)(B)(x); 20 U.S.C. § 6312(e)(1)(B).

Tobacco and Nicotine Vapor Products

Teacher Qualifications

At the beginning of each school year, divisions that receive Title I funds must notify the

parents of each student attending any school receiving Title I funds that the parents

may request and the division will provide (in a timely manner) information regarding the

professional qualifications of the student’s classroom teachers, including whether the

teacher 1) has met state qualification and licensing criteria for the grade levels and

subject areas in which the teacher provides instruction, 2) is teaching under emergency

or other provisional status and 3) is teaching in the field or discipline of the teacher’s

certification. The notification must also inform the parents that they may request

information regarding whether the child is provided services by paraprofessionals and, if

so, their qualifications. 20 U.S.C. § 6312(e)(1)(A).

School divisions are required to send notification to parents in Title I schools if their

children are taught four or more weeks by a teacher who is not properly licensed in

Virginia to teach the class to which the students are assigned. 20 U.S.C. §

6312(e)(1)(B)(ii).

Testing Transparency and Parent Opt Out

At the beginning of each school year, school divisions that receive Title I funds must notify

the parents of each student attending any school receiving Title I funds that the parents

may request, and the division will provide (in a timely manner), information regarding any

state or division policy regarding student participation in any assessments mandated by

20 U.S.C. § 6311(b)(2) and by the state or division, which must include a policy, procedure

or parental right to opt the child out of such assessment, where applicable. 20 U.S.C. §

6312(e)(2)(A).

In addition, divisions that receive Title I funds must make widely available through public

means (including by posting in a clear and easily accessible manner on the division’s

website and, where practicable, on the website of each school in the division, for each

grade, information on each assessment required by the state to comply with 20 U.S.C. §

6311, other assessments required by the state, and where such information is available

and feasible to report, specified information regarding assessments required division wide

by the division. 20 U.S.C. § 6312(e)(2)(B).

Voluntary Retirement Savings Programs (403(b) Plans)

Wellness Policies

Divisions must inform the public about the content and implementation of the local

school wellness policy. Divisions must also inform the public about progress toward

meeting the goals of the policy and compliance with the policy by making the triennial

assessment available to the public in an accessible and easily understood manner.

VSBA Policy JHCF Student Wellness; 7 C.F.R. § 210.31.

Youth Health Risk Behavior Survey

The school board must notify parents of each student enrolled in a middle or high

school selected for participation in the survey of student health risk behaviors pursuant

to Va. Code § 32.1-73.8 that their child may be randomly selected to participate in the

survey unless the parent denies consent for the student's participation in writing prior to

administration of the survey. The notice must be in writing and be given at least 30 days

prior to administration of the survey. The notice will inform the parent regarding

the nature and types of questions included in the survey,
the purposes and age-appropriateness of the survey,
how information collected by the survey will be used,
who will have access to such information,
whether and how any findings or results will be disclosed, and
the steps that will be taken to protect students' privacy.

Parents have the right to review the survey prior to its administration. (VSBA Policy JOB

Administration of Surveys and Questionnaires; Va. Code § 22.1-79.3.

Public Hearings

Budget

Posting Requirements

Alternatives to Animal Dissection

Bill of Rights

Child Abuse Reporting

A notice must be posted in each school stating that

anyone employed there who suspects that a child is abused or neglected is required to report such suspected cases of child abuse or neglect; and
all persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose. The notice must also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.

VSBA Policy GAE Child Abuse and Neglect Reporting; Va. Code § 22.1-291.3.

Comprehensive Plan

Prior to the adoption of the division’s comprehensive plan or revisions thereto, the plan

or revisions must be posted on the division’s Internet website, if practicable, and a hard

copy of the plan must be made available for public inspection and copying. VSBA Policy

AF Comprehensive Plan; Va. Code § 22.1-253.13:6.

Each school board must present a report to the public by November 1 of each odd-

numbered year on the extent to which the objectives of the division’s comprehensive

plan have been met during the previous two school years.

Fair Labor Standards Act

Family and Medical Leave Act (FMLA)

Each employer of 50 or more employees must post and keep posted, in conspicuous

places on the premises of the employer where notices to employees and applicants for

employment are customarily posted, a notice prepared or approved by the Secretary of

Labor, regarding employees’ rights under the Act. 29 U.S.C. § 2619. A copy of the

poster may be downloaded at

http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf.

Minimum Wage

National Motto

Online Courses and Programs

Divisions must post information regarding online courses and programs available

through the division on their websites. The information should include the types of

online courses and programs available, when the division will pay course fees and other

costs for nonresident students, and the granting of high school credit. VSBA Policy

IGBGA On Line Courses and Virtual School Programs; Va. Code § 22.1-212.25.

Pregnancy, Childbirth and Related Medical Conditions

School Boards must post in a conspicuous location and include in any employee

handbook information concerning an employee’s rights to reasonable accommodation

for known limitations related to pregnancy, childbirth, or related medical conditions.

Such information must also be directly provided to new employees and to any employee

within 10 days of such employee’s giving notice to the employer that she is pregnant.

Va. Code § 2.2-3909

USERRA (Uniformed Service Employment and Reemployment Act)

Employers are required to provide employees with notice of their rights, benefits and

obligations under USERRA (38 U.S.C. § 4312 et seq.). 38 U.S.C. § 4334(a). Employers

may provide the notice by posting “Your Rights Under USERRA” which can be

downloaded at http://www.dol.gov/vets/programs/userra/USERRA_Private.pdf, where

employee notices are customarily placed. However, employers are also free to provide

the notice to employees in other ways that will minimize costs while ensuring that the

full text of the notice is provided (e.g., by handing or mailing out the notice, or

distributing the notice via electronic mail).

Virginia Unemployment Compensation Act

Workers’ Compensation