Required Notifications
Asbestos
Availability of School Division Policies and Regulations
Budget
Child Nutrition Programs
- eligibility criteria for benefits
- application procedures
- an explanation that an application for benefits cannot be approved unless it contains complete documentation including, for households applying on the basis of income and household size
- names of all household members
- income received by each household member, identified by source of the income (such as earnings, wages, welfare, pensions, support payments, unemployment compensation and social security and other cash income)
- the signature of an adult household member
- the social security number of the adult household member who signs the application or an indication that he/she does not possess a social security number
- an explanation that households with children who are members of currently identified food stamp, FDPIR (food distribution program for households on Indian reservations) or TANF (Temporary Assistance for Needy Families) households may submit an abbreviated application for benefits for those children with the following information: the child’s name and appropriate food stamp or TANF case number or FDPIR case number or other identifier and the name and signature of an adult household member
- an explanation that the information on the application may be verified at any time during the school year
- how a household may apply for benefits at any time during the school year as circumstances change
- a statement to the effect that children having parents or guardians who become unemployed are eligible for free or reduced price meals or for free milk during the period of unemployment if the loss of income causes the household income during the period of unemployment to be within the eligibility criteria
- a statement to the effect that in certain cases foster children are eligible for free or reduced price meals or free milk regardless of the income of the household with whom they reside and that households wishing to apply for such benefits for foster children should contact the school
- the statement: “In the operation of child feeding programs, no child will be discriminated against because of race, sex, color, national origin, age or disability”
- an explanation that Head Start enrollees and foster, homeless, migrant, and runaway children are categorically eligible for free meals and free milk and their families should contact the school for more information
- how a household may appeal the decision on the application; and
- a statement that Special Supplemental Nutrition Program for Women, Infants and Children (WIC) participants may be eligible for free or reduced price meals 7 CFR 245.5
- an information sheet on the Supplemental Nutrition Assistance Program (SNAP) benefits program developed by the Department of Social Services be sent home with each student at the beginning of the school year;
- a fillable free or reduced price meals application be sent home with each student
at the beginning of the school year; and - any parent in attendance at a back to school night event receive prominent notification of information about free or reduced price meals and a fillable meals application.
Code of Student Conduct, Compulsory Attendance Law, Parental Responsibility and Involvement
- a notice of the requirements of Va. Code § 22.1-279.3 regarding parental responsibility and involvement (Va. Code § 22.1-279.3.C(i));
- a copy of the school division's standards of student conduct (VSBA Policy JFC Student Conduct); Va. Code § 22.1-279.3.C(ii)); and
- a copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board (Va. Code §§ 22.1-254.H; 22.1-279.3.C(iii)).
Cost Per Pupil
Counseling
Credits Required for Graduation
- requirements for graduation pursuant to the standards for accreditation, and
- requirements that have yet to be completed by the individual student for
graduation.
Code § 22.1-253.13:4.A.
The division must notify parents of students with disabilities who have an IEP and who
fail to meet the graduation requirements of the student's right to a free and appropriate
education to age 21, inclusive. Va. Code § 22.1-253.13:4.B.
The division must notify parents of students who fail to graduate or to achieve
graduation requirements as provided in the standards for accreditation and who have
not reached 20 years of age on or before August 1st of the school year of the right to a
free public education. If the student is one for whom English is a second language, the
division will notify the parent of the student's opportunity for a free public education in
accordance with Va. Code § 22.1-5. Va. Code § 22.1-253.13:4.C.
Dual Enrollment, Advanced Placement Classes and Special Programs
Students and their parents must be notified of the availability of dual enrollment,
advanced placement classes, career and technical education programs, including
internships, externships, apprenticeships, credentialing programs, certification
programs, licensure programs, and other work-based learning experiences, the
International Baccalaureate program and Academic Year Governor’s School Programs.
The notification must include the qualifications for enrolling in classes, programs and
experiences, and the availability of financial assistance to low-income and needy
students to take the advanced placement and International Baccalaureate
examinations. Notification must also be given to students and parents of the College
and Career Ready Virginia Program and the division’s agreement with a community
college in the Commonwealth to enable students to complete an associate's degree, a one-year Uniform Certificate of General Studies or the Passport Program
concurrent with a high school diploma. VSBA Policy IGBI Advanced Placement Classes
and Special Programs; Va. Code § 22.1-253.13:1.D.11.
Eating Disorders Awareness Information
Every school board must annually provide information to parents of pupils in grades five
through 12 regarding eating disorders. The information must be consistent with
guidelines developed by the Virginia Department of Education. Va. Code § 22.1-273.2.
A sample information sheet for parents is available on the Virginia Department of
Education’s website at https://www.doe.virginia.gov/programs-services/student-
services/specialized-student-support-services/school-health-services/school-health-
guidance-resources under the heading “Mandated Parent Notification Required For:"
Emergency Procedures
Each school’s written procedures to follow in emergencies such as fire, injury, illness
and violent or threatening behavior must be outlined in the student handbook and
discussed with staff and students in the first week of each school year. VSBA Policy EB
School Crisis, Emergency Management and Medical Emergency Response Plan. 8
VAC 20-131-260.D.
English Learners
School divisions receiving federal funds to provide a language instruction educational
program must, not later than 30 days after the beginning of the school year, inform the
parents of English learners of the following:
- the reasons for the identification of their child as an English learner and in need of placement in a language instruction educational program
- the child's level of English proficiency, how such level was assessed, and the status of the child's academic achievement
- the methods of instruction used in the program in which their child is, or will be participating, and the methods of instruction used in other available programs, including how such programs differ in content, instructional goals, and the use of English and a native language in instruction
- how the program in which their child is, or will be participating, will meet the educational strengths and needs of their child
- how such program will specifically help their child learn English and meet age-appropriate academic achievement standards for grade promotion and graduation
- the specific exit requirements for the program, including the expected rate of transition from such program into classrooms that are not tailored for English learners and the expected rate of graduation from high school (including four-year adjusted cohort graduation rates and extended-year adjusted cohort graduation rates for such program) if federal funds are used for children in high schools
- in the case of a child with a disability, how such program meets the objectives of the individualized education program of the child
- information pertaining to parental rights that includes written guidance detailing
- the parents’ right to have their child immediately removed from such program upon their request and
- the options that parents have to decline to enroll their child in such program or to choose another program or method of instruction, if available
- information pertaining to parental rights that includes written guidance assisting parents in selecting among various programs and methods of instruction, if more than one program or method is offered by the division
20 U.S.C. § 6312(e)(3)
Fees
The school division’s policy regarding student fees and the fee schedule must be
provided to parents annually and posted on the division’s website. VSBA Policy JN
Student Fees, Fines and Charges; 8 VAC 20-720-80.B.
FERPA (Family Educational Rights and Privacy Act)
School divisions must provide parents/guardians and adult students annual notice of
their rights to inspect and review education records, amend education records, consent
to disclosure of personally identifiable information in education records and file a
complaint with the U.S. Department of Education. 34 C.F.R. § 99.7.
You may download the U.S. Department of Education’s Model Notification of Rights
for Elementary and Secondary Schools at:
https://studentprivacy.ed.gov/node/490.
School divisions must give notice of the categories of information, if any, which they
have designated as directory information. This requirement may be met by providing
parents a copy of the division’s FERPA policy (VSBA Policy JO Student Records). 20
U.S.C. §1232g(a)(5)(B).
The division must allow a reasonable period of time after such notice has been given for
a parent to inform the division that any or all of the information designated should not be
released without the parent's prior consent.
You can download the model Notice for Directory Information here:
https://studentprivacy.ed.gov/resources/model-notice-directory-information
Gifted Education Plan
At the beginning of each school year, every school must provide to students in all grade
levels a notice of all requirements for Standard Diploma and Advanced Studies
Diploma. VSBA Policy IKF The Virginia Assessment Program and Graduation
Requirements; 8 VAC 20-131-270.B.
Guidance from the Virginia Department of Education must be provided to parents of
students with disabilities regarding the availability of credit accommodations to earn a
standard diploma and the limitations of the Applied Studies diploma and at
a student’s annual IEP meeting corresponding the grades three through 12 when
curriculum or statewide assessment decisions are being made that impact the type of
diploma from which the student can qualify. Va. Code § 22.1-253.13:4.B.
High School Credit-Bearing Courses Taken in Middle School
For any high school credit-bearing course taken in middle school, parents may request
that grades be omitted from the student's transcript and the student not earn high school
credit for the course in accordance with policies adopted by the local school board.
Notice of this provision must be provided to parents with a deadline and format for
making such a request. VSBA Policy JO Student Records; 8 VAC 20-131-90.
Homeless Students
Each division must provide public notice of the education rights of the homeless
students enrolled in the division. 42 U.S.C. § 11432(e)(3)(C)(i). The notice is to be
disseminated in places where homeless students receive services, including schools,
family shelters, and soup kitchens. 42 U.S.C. § 11432 (g)(6)(A)(vi). The notice must be
in a “manner and form” understandable to homeless students and their
parents/guardians, “including, if necessary and to the extent feasible,” in their native
language. VSBA Policy JECA Admission of Homeless Students; 42 U.S.C. §
11432(e)(3)(C)(iii).
The National Center for Homeless Students (funded by the U.S. Department of
Education) has created posters that can be downloaded or ordered from
Internet Privacy
Every school division that has an Internet website must make its Internet privacy policy
statement conspicuously available on its website. At a minimum, the statement must
address
- what information, including personally identifiable information, will be collected, if any;
- whether any information will be automatically collected simply by accessing the website and, if so, what information;
- whether the website automatically places a computer file, commonly referred to as a "cookie," on the Internet user's computer and, if so, for what purpose; and
- how the collected information is being used or will be used.
VSBA Policy KBE Internet Privacy; Va. Code § 2.2-3803.
Learning Objectives
At the beginning of each school year, every school must provide to parents or guardians
the learning objectives to be achieved at their child’s grade level or, in high school, a
copy of the syllabus for each of their child’s courses. 8 VAC 20-131-270.B.
National Assessment of Educational Progress (NAEP)
Parents of children selected to participate in any NAEP assessment must be informed
before the administration of any assessment that their child may be excused from
participation for any reason, is not required to finish any authorized assessment and is
not required to answer any test question. 20 U.S.C. § 9622(d)(2).
Parents and members of the public must have access to all assessment data, questions
and complete and current assessment instruments of any NAEP assessment except
personally identifiable information and questions that may be reused in the future.
School divisions must make reasonable efforts to inform parents and the public about
their right of access to assessment data. If access is requested in writing, it must be
provided within 45 days of the request and be made available in a secure setting that is
convenient to both parties. 20 U.S.C. § 9622(c).
Nondiscrimination
A number of federal statutes protect the rights of beneficiaries in programs or activities
that receive financial assistance from discrimination. Specifically, the following statutes
prohibit discrimination:
- Title VI on the basis of race, color and national origin
- Title IX on the basis of sex
- Section 504 on the basis of disability
- the Age Discrimination Act on the basis of age
- Title II prohibits state and local governments from discriminating on the basis of disability
- the Genetic Information Nondiscrimination Act (GINA) protects employees from discrimination on the basis of genetic information
In addition, the Boy Scouts of America Equal Access Act prohibits schools which have
an open forum or limited public forum from discriminating based on the membership or
leadership criteria of the Boy Scouts of America or the other designated youth groups.
20 U.S.C. § 7905
The regulations implementing these federal statutes require school divisions to notify
students, parents, and others, including, in some instances, unions or professional
organizations that have contracts with the school board, that they do not discriminate on
the basis of race, color, national origin, sex, disability, and age. Title VI, 34 C.F.R. §
100.6(d); Title IX, 34 C.F.R. § 106.8; Section 504, 34 C.F.R. § 104.8; Age
Discrimination Act, 34 C.F.R. § 110.25; Title II, 28 C.F.R. § 35.106; see also 34 C.F.R.
108.5 (re the Boy Scouts and other youth groups). The regulations contain some
differences relating to the notices’ required content, the persons and groups to whom
notice must be given, and the methods used to publish them.
Employers are required to post a notice approved by the EEOC regarding GINA. VSBA
Policy GBA/JFHA Prohibition Against Harassment and Retaliation; 42 U.S.C. § 2000ff-
1; 29 C.F.R. § 1635.10(c).
Schools are required to notify applicants for admission and employment, parents or
legal guardians, and all unions or professional organizations holding collective
bargaining or professional agreements with the school board of the name or title, office
address, e-mail address, and telephone number of the division’s Title IX Coordinator. 34
C.F. R. § 106.8.
Students and employees must be notified of the name, office address and phone
number of the division’s Compliance Officer(s) under Section 504 (34 C.F.R. § 104.8),
the Americans with Disabilities Act (28 C.F.R. § 35.107) and the Age Discrimination Act
(34 C.F.R. § 110.25). See also VSBA Policy JFHA/GBA Prohibition of Harassment and
Retaliation.
In addition to the requirements of federal law discussed above, Virginia law requires
employers to post in conspicuous locations, and include in employee handbooks,
information concerning an employee’s rights to reasonable accommodations for
disabilities. Information developed by the Division of Human Rights is available here.
The information must also be directly provided to new employees at the beginning of
their employment and to any employee within 10 days of the employee giving notice to
the employer that the employee has a disability. Va. Code § 2.2-3905.1.
Parent and Family Engagement Policy
Districts and schools that receive Title I funds must distribute their parental involvement
policy (VSBA Policy IGBC Parental Involvement) to parents of students in Title I
programs. 20 U.S.C. § 6318 (a), (b).
Postsecondary Education and Employment Data
Each school board’s career and technical education program must include annual
notice on its website to enrolled high school students and their parents of the availability
of the postsecondary education and employment data published by the State Council of
Higher Education and the opportunity for such students to obtain a nationally
recognized career readiness certificate at a local public high school, comprehensive
community college or workforce center. Va. Code § 22.1-253.13:1.D.3.d.
PPRA (Protection of Pupil Rights Amendment)
The PPRA requires school divisions to provide notice of their policy controlling the
administration of surveys on certain sensitive topics including political or religious beliefs
and behavior involving sex or illegal conduct. This notice must be given directly to the
parents of students enrolled in the division. The notice must be given at least annually
at the beginning of the school year and within a reasonable time after any substantive
change in the policy. VSBA Policy JOB Administration of Surveys and Questionnaires;
20 U.S.C. § 1232h(c)(2)(A).
You may download the U.S. Department of Education’s PPRA Model General Notice of
Rights at https://studentprivacy.ed.gov/resources/ppra-model-general-notice-rights.
In addition, divisions must also directly notify parents, at least annually at the beginning
of the school year, of the specific or approximate dates during the school year when the
following activities will occur:
- activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling that information
- the administration of any survey concerning sensitive information
- any nonemergency, invasive physical examination or screening
20 U.S.C. § 1232h(c)(2)(B).
You may download the U.S. Department of Education’s PPRA Model Notice and
Consent/Opt-Out for Specific Activities at: https://studentprivacy.ed.gov/resources/ppra-
model-notice-consent-opt-out-specific-activities
These requirements may also be met by providing parents a copy of the division’s policy
on this topic (VSBA Policy JOB Administration of Surveys and Questionnaires).
Promotion, Retention and Remediation Policies
At the beginning of each school year, every school must provide to parents and
guardians a copy of the division’s promotion, retention, and remediation policies. 8 VAC
20-131-270.B.
Prosecution of Juveniles as Adults
School boards must provide information developed by the office of the Virginia Attorney
General to students regarding laws governing the prosecution of juveniles as adults for
the commission of certain crimes. The methods of providing the information may
include, but are not limited to, announcements in schools, written notification to parents,
publication in student handbooks, and inclusion with other materials distributed to
parents at the beginning of each school year. VSBA Policy JFCL Notification Regarding
Prosecution of Juveniles as Adults; Va. Code § 22.1-279.4. The information to be
distributed is attached to Superintendent’s Memo #057-12 (Feb. 24, 2012).
Pupil/Teacher Ratios
School boards must annually on or before December 31, report to the public the actual
pupil/teacher ratios, by school, for the current school year, in elementary school
classrooms and also must report the actual pupil/teacher ratio in middle school and high
schools in the division by school. Va. Code § 22.1-253.13:2.
Release of Student Records to Armed Forces Recruiters and Educational Institutions
Divisions must notify parents that they will release the names, addresses and telephone
numbers of secondary students to all recruiters or institutions of higher education that
request them unless the parents specifically request that this information not be
released. VSBA Policy JO Student Records; 20 U.S.C. § 7908(a).
Report Cards/Quality Profiles
Divisions that receive Title I funds must prepare and disseminate specified information
to parents. Federal law refers to the distribution of this information as a “report card”.
The Virginia Board of Education, in the Standards of Accreditation as revised in January
2018, uses the term “School Quality Profile”. VSBA Policy CMA Quality Profiles;
20 U.S.C. § 6311(h)(2); 8 VAC 20-131-270.
The Virginia Department of Education posts the information required by federal law to
appear in division and school report cards on its website and has stated that this posting
satisfies the requirements of federal law.
School Bus Rider Safety Rules
A copy of bus rider safety rules must be sent to parents at the beginning of the school
year. The information must include a request that parents or their designee accompany
young children to and from the bus stop. 8 VAC 20-70-110.
Services for Students Identified as Deaf or Hard of Hearing or Visually Impaired
Each school board must annually post information distributed by the Department of
Education describing the educational and other services available through the Virginia
School for the Deaf and the Blind, the Virginia Department for the Deaf and Hard-of-
Hearing and the Virginia Department for the Blind and Vision Impaired to the parents of
those students who are identified as deaf or hard of hearing or visually impaired. School
boards must also inform the parents of the availability of the information and ensure that
packets of the information are available in an accessible format for review by parents
who do not have Internet access. Va. Code § 22.1-217.01.
Sex Offender Registry
Every school board must annually notify the parent of each student enrolled in the
school division of the availability of information in the Sex Offender and Crimes Against
Minors Registry and the location of the website. Va. Code § 22.1-79.3.
Special Education
Each division must, at least annually, conduct a public awareness campaign (also
known as a child find program) to
- inform the community of the rights of persons, ages two to 21, inclusive, to a free appropriate public education and the availability of special education programs and services;
- generate referrals; and
- explain the nature of disabilities, the early warning signs of disabilities and the need for services to begin early.
8 VAC 20-81-50.B.
Each division is required to annually publish notice listing the names of the members of
the division’s Special Education Advisory Committee. The notice must also include a
description of ways in which interested parties may express their views to the
committee. 8 VAC 20-81.230.D.3.
Standards of Learning (SOLs)
At the beginning of each school year, every school must provide to parents or guardians
a copy of the Standards of Learning applicable to their child’s grade or course
requirements and the approximate date and potential impact of the child’s next SOL
testing. 8 VAC 20-131-270.B.
Student Achievement
Schools that receive Title I funds must provide parents individual reports regarding their
student’s level of achievement and academic growth on the state’s academic
assessments, if applicable and available, as soon as is practicable after the assessment
is given. The reports must be in an understandable format and, to the extent
practicable, be in a language that parents can understand. 20 U.S.C.
Tobacco and Nicotine Vapor Products
Every school division must annually provide educational information to parents of
students in grades K though 12 regarding the health dangers of tobacco and nicotine
vapor products. The information must be consistent with guidelines developed by the
Department of Education. Va. Code § 22.1-273.3.
Teacher Qualifications
At the beginning of each school year, divisions that receive Title I funds must notify the
parents of each student attending any school receiving Title I funds that the parents
may request and the division will provide (in a timely manner) information regarding the
professional qualifications of the student’s classroom teachers, including whether the
teacher 1) has met state qualification and licensing criteria for the grade levels and
subject areas in which the teacher provides instruction, 2) is teaching under emergency
or other provisional status and 3) is teaching in the field or discipline of the teacher’s
certification. The notification must also inform the parents that they may request
information regarding whether the child is provided services by paraprofessionals and, if
so, their qualifications. 20 U.S.C. § 6312(e)(1)(A).
School divisions are required to send notification to parents in Title I schools if their
children are taught four or more weeks by a teacher who is not properly licensed in
Virginia to teach the class to which the students are assigned. 20 U.S.C. §
Testing Transparency and Parent Opt Out
At the beginning of each school year, school divisions that receive Title I funds must notify
the parents of each student attending any school receiving Title I funds that the parents
may request, and the division will provide (in a timely manner), information regarding any
state or division policy regarding student participation in any assessments mandated by
20 U.S.C. § 6311(b)(2) and by the state or division, which must include a policy, procedure
or parental right to opt the child out of such assessment, where applicable. 20 U.S.C. §
In addition, divisions that receive Title I funds must make widely available through public
means (including by posting in a clear and easily accessible manner on the division’s
website and, where practicable, on the website of each school in the division, for each
grade, information on each assessment required by the state to comply with 20 U.S.C. §
6311, other assessments required by the state, and where such information is available
and feasible to report, specified information regarding assessments required division wide
by the division. 20 U.S.C. § 6312(e)(2)(B).
Voluntary Retirement Savings Programs (403(b) Plans)
Divisions which have 403(b) retirement plans must notify employees about the plan at
least once each year. VSBA Policy GBR Voluntary Retirement Savings Program; 26
Wellness Policies
Divisions must inform the public about the content and implementation of the local
school wellness policy. Divisions must also inform the public about progress toward
meeting the goals of the policy and compliance with the policy by making the triennial
assessment available to the public in an accessible and easily understood manner.
VSBA Policy JHCF Student Wellness; 7 C.F.R. § 210.31.
Youth Health Risk Behavior Survey
The school board must notify parents of each student enrolled in a middle or high
school selected for participation in the survey of student health risk behaviors pursuant
to Va. Code § 32.1-73.8 that their child may be randomly selected to participate in the
survey unless the parent denies consent for the student's participation in writing prior to
administration of the survey. The notice must be in writing and be given at least 30 days
prior to administration of the survey. The notice will inform the parent regarding
- the nature and types of questions included in the survey,
- the purposes and age-appropriateness of the survey,
- how information collected by the survey will be used,
- who will have access to such information,
- whether and how any findings or results will be disclosed, and
- the steps that will be taken to protect students' privacy.
Parents have the right to review the survey prior to its administration. (VSBA Policy JOB
Administration of Surveys and Questionnaires; Va. Code § 22.1-79.3.
Budget
Before the school board approves its budget for submission to the appropriating body, the
board must hold at least one public hearing to hear the views of the citizens. Public notice of the hearing must be given at least seven days before the hearing in a newspaper having a
general circulation in the division. Va. Code § 22.1-92
Alternatives to Animal Dissection
School boards must provide notice that they provide alternatives to animal dissection.
This notice may be given in the relevant biological sciences syllabi, student course
selection guides or local school division policies or directives. VSBA Policy IGAK
Alternatives to Animal Dissection; Va. Code § 22.1-200.01; Attachment A to
Superintendent’s Memo No. 161 Aug. 6, 2004.
Bill of Rights
The Bill of Rights of the Constitution of the United States must be posted in a
conspicuous place in each school. VSBA Policy IEC Bill of Rights of the Constitution of
the United States; Acts 2003, c. 902.
Child Abuse Reporting
A notice must be posted in each school stating that
- anyone employed there who suspects that a child is abused or neglected is required to report such suspected cases of child abuse or neglect; and
- all persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose. The notice must also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.
VSBA Policy GAE Child Abuse and Neglect Reporting; Va. Code § 22.1-291.3.
Comprehensive Plan
Prior to the adoption of the division’s comprehensive plan or revisions thereto, the plan
or revisions must be posted on the division’s Internet website, if practicable, and a hard
copy of the plan must be made available for public inspection and copying. VSBA Policy
AF Comprehensive Plan; Va. Code § 22.1-253.13:6.
Each school board must present a report to the public by November 1 of each odd-
numbered year on the extent to which the objectives of the division’s comprehensive
plan have been met during the previous two school years.
Fair Labor Standards Act
All employers covered by the Fair Labor Standards Act, including school divisions, must
post “Your Rights Under the Fair Labor Standards Act” which can be downloaded at
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh1385State.pdf. 29 C.F.R.
516.4.
Family and Medical Leave Act (FMLA)
Each employer of 50 or more employees must post and keep posted, in conspicuous
places on the premises of the employer where notices to employees and applicants for
employment are customarily posted, a notice prepared or approved by the Secretary of
Labor, regarding employees’ rights under the Act. 29 U.S.C. § 2619. A copy of the
poster may be downloaded at
Minimum Wage
Each employer must post, in conspicuous places on the premises of the employer
where notices to employees and applicants for employment are customarily posted, a
notice prepared or approved by the Secretary of Labor regarding the federal minimum
wage law. 29 C.F.R. § 516.4. The poster may be downloaded at
National Motto
The statement “’In God We Trust,’ the National Motto, enacted by Congress in 1956”
must be posted in a conspicuous place in each school. VSBA Policy IEB National Motto;
Online Courses and Programs
Divisions must post information regarding online courses and programs available
through the division on their websites. The information should include the types of
online courses and programs available, when the division will pay course fees and other
costs for nonresident students, and the granting of high school credit. VSBA Policy
IGBGA On Line Courses and Virtual School Programs; Va. Code § 22.1-212.25.
Pregnancy, Childbirth and Related Medical Conditions
School Boards must post in a conspicuous location and include in any employee
handbook information concerning an employee’s rights to reasonable accommodation
for known limitations related to pregnancy, childbirth, or related medical conditions.
Such information must also be directly provided to new employees and to any employee
within 10 days of such employee’s giving notice to the employer that she is pregnant.
USERRA (Uniformed Service Employment and Reemployment Act)
Employers are required to provide employees with notice of their rights, benefits and
obligations under USERRA (38 U.S.C. § 4312 et seq.). 38 U.S.C. § 4334(a). Employers
may provide the notice by posting “Your Rights Under USERRA” which can be
downloaded at http://www.dol.gov/vets/programs/userra/USERRA_Private.pdf, where
employee notices are customarily placed. However, employers are also free to provide
the notice to employees in other ways that will minimize costs while ensuring that the
full text of the notice is provided (e.g., by handing or mailing out the notice, or
distributing the notice via electronic mail).
Virginia Unemployment Compensation Act
All employers in Virginia, including school divisions, must post all notices related to
unemployment insurance furnished by the Virginia Unemployment Commission
including the notice which can be downloaded from
http://www.vec.virginia.gov/pdf/vecb29eng.pdf. Va. Code § 60.2-106.
Workers’ Compensation
School divisions must post, at a location frequented by employees, notice of compliance
with the provisions of the Virginia Workers Compensation Act. Rule 7.2 Virginia