Delay & Closing Information
An Overview of the District's Delay & Closure Procedures
The health and safety of Prince George County Public Schools' students and staff are of the utmost priority. Circumstances during a school year, such as inclement weather or a building-related issue, may require the district to close some or all of the district's campuses.
When this occurs, the school division will use its communications assets and partnerships with local media to share closing-related information with families and employees. Please see the information on this page for an overview of the division's closing procedures, code definitions, and more.
Emergency Closing Procedures
In case of emergency school closings, you will receive an automated telephone call, information will be posted on the school system's website, pgs.k12.va.us, Facebook page, and the following radio and television stations will carry our announcement:
- WKHK K95 FM
- WRVA 1140 AM
- WRVQ Q94.5 FM
- WRXL XL102.1 FM
- WCVE 88.9 FM
- WBTJ 106.5 FM
- SPIRIT FM 89.5 FM
- 6 - WTVR
- 8 - WRIC
- 12 - WWBT
Parents & guardians are encouraged to check ParentVUE to review contact information. If changes need to be made, please contact your child's school.
Before & After School Care
Guidelines To Be Followed For Inclement Weather
Schools Opening Late: Champions Extended Learning will follow late opening schedule (i.e. 1 or 2 hour delay).
Schools Closing Early: Champions Extended Learning will close immediately and 1 site staff member will come in to help call parents so they can make other arrangements.
Schools Closed. Employees: Code 1. Daycare operates normal hours.
Schools Closed. Employees: Code 2. No daycare.
Schools Closed. Employees: Code 3. No daycare.
Schools Closed. Employees: Code 4. No daycare
Guidelines To Be Followed For Inclement Weather
Schools Opening Late: Champions Extended Learning will follow late opening schedule (i.e. 1 or 2 hour delay).
Schools Closing Early: Champions Extended Learning will close immediately and 1 site staff member will come in to help call parents so they can make other arrangements.
Schools Closed. Employees: Code 1. Daycare operates normal hours.
Schools Closed. Employees: Code 2. No daycare.
Schools Closed. Employees: Code 3. No daycare.
Schools Closed. Employees: Code 4. No daycare
Fort Lee Contacts
- School Liaison, Fort Lee
804-765-3813 - Public Affairs - 804-734-7451
Closing Codes / Inclement Weather Procedures
Announcements for emergency closings will be made on local radio and TV stations.
Announcements for emergency closings will be made on local radio and TV stations.
Note: “Essential personnel” are all 12-month contracted personnel in the Maintenance, Custodial and Fleet Services departments, and any others determined by the Superintendent. In any of the situations described above, if an individual classified as essential has extenuating conditions or circumstances, he/she should contact their supervisor immediately to discuss special arrangements that could be made. Liberal leave may be used by an employee if one cannot report for work. (Liberal leave counts as a personal or vacation day.)
Closing codes are as follows:
- CODE 1: Nonessential personnel report at 10:00 A.M. and dismiss at 4:00 P.M., if feasible. Essential personnel report at regular hours. Inclement weather conditions and safety may change these hours. Personnel are advised to listen to the school closing announcement.
- CODE 2: 12-month nonessential personnel report at 10:00 A.M. and dismiss at 4:00 P.M. Essential Personnel report at 9:00 A.M. to prepare the school campuses and fleet for operation with release at 3:00 P.M. No other personnel report for Code 2.
- CODE 3: Only 12-month administrators report at 10:00 A.M. and dismiss at 4:00 P.M. Essential Personnel report at 9:00 A.M. to prepare the school campuses and fleet for operation with release at 3:00 P.M. No other personnel report for Code 3.
- CODE 4: All nonessential personnel do not report to work. Essential personnel will report to help clean sidewalks and parking areas for cars/buses. The Chief Support Services Officer will make contact with essential personnel on start time for the cleanup of sidewalks and parking areas. All buildings will be checked during the day by essential personnel.
- CODE 5: No personnel report.
Additional Information
- Whenever an announcement is made that schools will open 1 or 2 hours late for inclement weather, only essential personnel will be expected to report at their regular time. Nonessential personnel are to report 1 or 2 hours later than their normal reporting time, whichever the case according to the announcement.
- Breakfast will be offered if school opens on a 1 or 2 hour delay.
- Whenever schools close early for inclement weather, essential personnel will work their normal hours unless announced otherwise. All other employees may depart the campus once ALL students have vacated the school premises. At least one building administrator at each school will remain in the office until all students have been delivered safely home. The transportation office will notify the administrator.