Required Notifications

Ref: Va. Code § 22.1-207.9 – Certain advanced or accelerated mathematics opportunities; policies and criteria for enrollment; data reporting

Each school division must annually notify the parents of each student in grades five through eight of the division's criteria and process for enrollment in advanced or accelerated mathematics, including automatic enrollment and parental opt-out, as set forth in the division's adopted policy; the mathematics courses available within the school division; the importance of middle school mathematics coursework; and the impact of middle school mathematics coursework on the high school mathematics course sequence.

Ref: Va. Code § 22.1-207.2:1 – Anti-bullying or suicide prevention materials; parental right to review

Parents have the right to review any audio-visual materials that contain graphic sexual or violent content used in any anti-bullying program. Prior to the use of any such material, the parent of a child participating in such a program is provided written notice of the parent's right to review the material and the right to excuse the child from participating in the part of the program utilizing such material.

Ref: 40 C.F.R. § 763.84 – General local education agency responsibilities

Each school division must keep and maintain in its administrative office a complete, updated copy of its Asbestos Management Plan for each school under its administrative control or direction. The plan must be available during business hours, without cost or restriction, for inspection by representatives of the EPA, state officials, and the public.

At least once each school year, each school division must provide written notice to employees, building occupants, and legal guardians that the Asbestos Management Plan is available for inspection and inform them of asbestos inspections, response actions, and post-response action activities, including periodic reinspection and surveillance activities that are planned or in progress.

A copy of this annual notice must be maintained with the school's Asbestos Management Plan.

Ref: Va. Code § 22.1-253.13:7 – Standard 7. School board policies

Each division must make an annual announcement at the beginning of the school year and, for parents of students enrolling later in the academic year, at the time of enrollment, advising the public that current copies of all division policies and regulations are available on the division's website.

The announcement should also state that printed copies of school division policies and regulations are available to citizens who do not have online access.

Ref: Va. Code § 22.1-93 – Approval of annual budget for school purposes

Upon approval of the school division's annual budget by the appropriating body, the school board shall publish the approved budget, in line-item form, including the estimated required local match, on the school division's website. The document must also be made available in hard copy, as needed, for public inspection upon request.

Ref:

• 42 U.S.C. § 1758 – Program Requirements

• 7 C.F.R. Part 15b – Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance

• 7 C.F.R. Part 245 – Determining Eligibility for Free and Reduced Price Meals and Free Milk in Schools

• 7 C.F.R. § 210.13 – Facilities Management

• Va. Code § 22.1-79 – Powers and Duties

Each division that participates in the National School Lunch Program, School Breakfast Program, or Special Milk Program must notify parents and the public about the availability of program benefits, information about the application process, and that the programs do not discriminate on the basis of disability.

Federal law requires that parents of all children attending school receive a notice containing an application form and the following information:

• Eligibility criteria for benefits;

• Application procedures;

• An explanation that an application for benefits cannot be approved unless it contains complete documentation, including, for households applying on the basis of income and household size:

  • Names of all household members;

  • Income received by each household member, identified by the source of the income (such as earnings, wages, welfare, pensions, support payments, unemployment compensation, Social Security, and other cash income);

  • The signature of an adult household member; and

  • The Social Security number of the adult household member who signs the application, or an indication that he or she does not possess a Social Security number;

• An explanation that households with children who are members of households currently participating in the Supplemental Nutrition Assistance Program (SNAP), the Food Distribution Program on Indian Reservations (FDPIR), or Temporary Assistance for Needy Families (TANF) may submit an abbreviated application for benefits for those children. The application must include the child's name, the appropriate SNAP, FDPIR, or TANF case number (or other identifier as needed), and the name and signature of an adult household member;

• An explanation that the information on the application may be verified at any time during the school year;

• An explanation of how a household may apply for benefits at any time during the school year as circumstances change;

• A statement that children whose parents or guardians become unemployed are eligible for free or reduced-price meals or free milk during the period of unemployment if the loss of income causes the household income during the period of unemployment to fall within the eligibility criteria;

• A statement that, in certain cases, foster children are eligible for free or reduced-price meals or free milk regardless of the income of the household with whom they reside, and that households wishing to apply for such benefits for foster children should contact the school;

• Inclusion of the USDA-required nondiscrimination statement;

• An explanation that Head Start enrollees and foster, homeless, migrant, and runaway children are categorically eligible for free meals and free milk, and that their families should contact the school for more information;

• Information on how a household may appeal the decision on the application; and

• A statement that participants in the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) may be eligible for free or reduced-price meals.

The public notification must be made at the beginning of each school year. It must contain the same information provided to parents and must be distributed to the news media, the local unemployment office, and any major employers contemplating large layoffs in the area from which the school draws its attendance.

The public announcement must contain a copy of the letter or notice sent to parents.

The U.S. Department of Agriculture's Eligibility Manual for School Meals contains an explanation of the required notices. The document also includes a chart describing to whom, and under what conditions, information regarding free and reduced-price eligibility status may be disclosed.

In addition, schools must post the report of the most recent food safety inspection in a publicly visible location. A copy of the inspection report must be provided to members of the public upon request.

The U.S. Department of Agriculture directs divisions participating in the National School Lunch Program or School Breakfast Program to have a written and clearly communicated system to address meal charges. (SP 23-2017 and SP 46-2016.) The USDA further directs that the division's policy regarding unpaid meal charges be provided to all households at the beginning of the school year and to households that transfer into the division during the school year.

In addition, Virginia law requires that:

• An information sheet on the Supplemental Nutrition Assistance Program (SNAP), developed by the Department of Social Services, be sent home with each student at the beginning of the school year;

• A fillable application for free or reduced-price meals be sent home with each student at the beginning of the school year; and

• Any parent attending a back-to-school event receive prominent notification about free or reduced-price meals and a fillable meals application.

Ref: Va. Code § 22.1-279.3 – Parental responsibility and involvement requirements

Within one calendar month of the opening of school, each division must, simultaneously with any other materials customarily distributed at that time, send to the parents of each enrolled student:

• A notice of the requirements of the Virginia Code regarding parental responsibility and involvement;

• A copy of the school division's standards of student conduct; and

• A copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board.

Each parent must sign and return to the student's school a statement acknowledging receipt of the above materials, and each school must maintain records of the signed statements.

The materials sent to parents must include a notice that, by signing the statement of receipt, parents expressly reserve their rights protected by the Constitutions or laws of the United States or the Commonwealth of Virginia and that parents have the right to express disagreement with a school's or school division's policies or decisions.

Ref: Va. Code § 22.1-92 – Estimate of moneys needed for public schools; notice of costs to be distributed

The superintendent must prepare and distribute notifications of the estimated average per pupil cost for public education in the division for the upcoming school year. The notice must also include actual per pupil state and local education expenditures for the previous school year. The notice may also include federal funds spent for public education in the division.

The notice must be prepared using the form provided by the Virginia Department of Education and published on the school division's website. A hard copy must also be made available upon request.

Ref: 8 VAC 20-720-50 – School counseling services

Each division shall adopt a policy consistent with 8 VAC 20-720-50, paragraphs A and B, concerning school guidance and counseling programs. In addition to other requirements, the policy must include a provision for written notification, at least annually, to parents about the academic and career guidance and personal/social counseling programs available to their children.

The notification must include:

• The purpose and description of the programs;
• Information regarding how parents may review materials used in the programs; and
• Information about the procedures by which parents may limit their child's participation in the programs.

Ref: Va. Code § 22.1-79.3:3 – Parental notification of course registration deadlines and processes required; policies

At least 30 days prior to course registration deadlines, the division must notify parents of middle and high school students of the enrollment deadlines and provide information about the process for requesting changes to a student's course selections.

Ref:

• Va. Code § 22.1-253.13:4(A-C) – Student achievement and graduation requirements

• 8 VAC 20-132-51 – Requirements for graduation

At the beginning of each school year, every school must provide each student with notice of all requirements for the Standard Diploma and Advanced Studies Diploma.

Each division must notify the parents of rising eleventh and twelfth grade students of:

• Graduation requirements established by the Standards of Accreditation; and

• The graduation requirements that have not yet been completed by the individual student.

Each division must provide the Virginia Department of Education's multilingual guidance to the parents of students with disabilities. The guidance must include:

• Information about the alternative pathway to earn a Standard Diploma through credit accommodations, including special permission credit accommodations for locally awarded verified credits;

• Information regarding the limitations of the Applied Studies Diploma, key curriculum and testing decisions that may reduce the likelihood that a student will earn a Standard Diploma, and a statement that pursuing an Applied Studies Diploma may preclude a student's ability to earn a Standard Diploma; and

• Information to support discussions of these diploma options during the student's Individualized Education Program (IEP) meetings.

Each division shall develop a process for discussing the availability of credit accommodations to earn a Standard Diploma and the limitations of the Applied Studies Diploma during a student's annual IEP meeting in grades 3 through 12 when curriculum or statewide assessment decisions are being made that affect the type of diploma for which the student may qualify.

Each division must notify the parents of students who fail to graduate or satisfy graduation requirements under the Standards of Accreditation, and who have not reached 20 years of age on or before August 1 of the school year, of the student's right to a free public education. If the student is an English learner, the division must also notify the parent of the student's opportunity for a free public education in accordance with Va. Code § 22.1-5.

Ref: Va. Code § 22.1-215.3 – Annual individualized education program planning process; dual enrollment courses; certain parental notice required; model notice

During the annual Individualized Education Program (IEP) planning process prior to any year in which a student with a disability enrolled in a public high school will enter the 11th or 12th grade, the IEP team shall provide the student's parent with written notice of the student's rights and obligations relating to dual enrollment courses, consistent with the model notice made available by the Virginia Board of Education.

The notice must include detailed information about the process for ensuring the student receives a free appropriate public education (FAPE) pursuant to the federal Individuals with Disabilities Education Act (IDEA) (20 U.S.C. § 1400 et seq.) while enrolled in a public high school.

Ref: Va. Code § 22.1-273.2 – Parent educational information regarding eating disorders

Each division must annually provide information to the parents of students in grades 5 through 12 regarding eating disorders. The information must be consistent with guidelines developed by the Virginia Department of Education.

A sample parent information sheet is available on the Virginia Department of Education's website under "Mandated Parent Notification Required for: Eating Disorders" in the Eating Disorders Parent Information Sheet.

Ref:

• Va. Code § 22.1-137.2 – Lock-down drills

• Va. Code § 22.1-137.3 – School safety procedures, emergency situations, and annual training

Each school's written procedures for responding to emergencies, including fire, lock-down, severe weather, injury, illness, and violent or threatening behavior, must be outlined in the student handbook. Required emergency training must be provided to staff and students at least once each school year.

A lock-down drill is required at least once during the first 20 days of each school session and at least one additional time after the first 60 days of the school session.

Virginia law also requires every public school to provide parents of enrolled students with at least 24 hours' notice before conducting any lock-down drill.

Ref: 20 U.S.C. § 6312(e)(3) – Local educational agency plans

School divisions receiving federal funds to provide a language instruction educational program shall, no later than 30 days after the beginning of the school year, inform the parents of students identified for participation in the program of the following:

• The reasons for the identification of their child as an English learner and in need of placement in a language instruction educational program;

• The child's level of English proficiency, how that level was assessed, and the status of the child's academic achievement;

• The methods of instruction used in the program in which the child is, or will be, participating, and the methods of instruction used in other available programs, including how those programs differ in content, instructional goals, and the use of English and a native language in instruction;

• How the program in which the child is, or will be, participating will meet the educational strengths and needs of the child;

• How the program will specifically help the child learn English and meet age-appropriate academic achievement standards for grade promotion and graduation;

• The specific exit requirements for the program, including the expected rate of transition from the program into classrooms that are not tailored for English learners and, if federal funds are used for students in high schools, the expected rate of graduation from high school, including four-year adjusted cohort graduation rates and extended-year adjusted cohort graduation rates;

• In the case of a child with a disability, how the program meets the objectives of the child's Individualized Education Program (IEP);

• Information regarding parental rights, including written guidance detailing:

  • The parent's right to have the child immediately removed from the program upon request;

  • The options available to decline enrollment in the program or to choose another available program or method of instruction; and

  • Guidance to assist parents in selecting among available programs and methods of instruction when more than one option is offered by the division.

Notices and information provided to parents must be in an understandable and uniform format and, to the extent practicable, in a language the parents can understand.

For students who are not identified as English learners before the beginning of the school year, the division must provide the above notifications to parents within the first two weeks after the child is placed in a language instruction educational program.

Ref: 8 VAC 20-720-80(B) – Student fees and charges

The school division's policy regarding student fees and the fee schedule must be provided to parents annually and posted on the division's website.

Ref:

• 20 U.S.C. § 1232g(a)(5)(B) – Family Educational Rights and Privacy Act (FERPA)

• 34 C.F.R. § 99.7 – Annual notification requirements for educational agencies and institutions

School divisions must provide parents, guardians, and eligible students annual notice of their rights under the Family Educational Rights and Privacy Act (FERPA), including the right to:

• Inspect and review education records;

• Request the amendment of education records;

• Consent to the disclosure of personally identifiable information contained in education records; and

• File a complaint with the U.S. Department of Education.

School divisions must also provide notice of the categories of information, if any, that have been designated as directory information. This requirement may be met by providing parents with a copy of the division's FERPA policy.

The division must allow a reasonable period of time after providing this notice for a parent to inform the division that any or all directory information should not be released without the parent's prior consent.

Ref: 8 VAC 20-40-60 – Local plan, local advisory committee, and annual report

Each division is required to make its comprehensive plan for the education of gifted students accessible through the division's website. The division must also ensure printed copies are available to citizens who do not have online access.

Ref:

• Guidelines Relating to Virtual or Online Learning

• Va. Code § 22.1-23.6 – Guidelines relating to virtual or online learning

See: VSBA Sample Policies IGBG, Off-Site Instruction and Virtual Courses, and IGBGA, Online Courses and Virtual School Programs

The Virginia Department of Education develops guidelines and information on virtual learning and posts the information on its official website. The information may also be distributed by school boards to parents.

The guidelines are updated annually and are available through the Virginia Department of Education's Virtual Learning resources.

The guidelines include:

• Statewide policies related to virtual learning;

• Information about available online and virtual learning options; and

• Guidelines and best practices for educators and schools regarding online and virtual learning.

Ref: 8 VAC 20-132-90 – Instructional program in middle schools

For any high school credit-bearing course taken in middle school, parents may request that the course grade be omitted from the student's transcript and that the student not earn high school credit for the course, in accordance with policies adopted by the local school board.

Parents must be provided notice of this option, including the deadline and the process for submitting such a request.

Ref: 42 U.S.C. § 11432 – Grants for State and local activities for the education of homeless children and youths

Each division must provide public notice of the educational rights of students experiencing homelessness who are enrolled in the division.

The notice must be disseminated in locations where students experiencing homelessness receive services, including schools, family shelters, and soup kitchens. The notice must be provided in a manner and form that is understandable to students and their parents or guardians and, when necessary and to the extent feasible, in their native language.

The National Center for Homeless Education (NCHE), funded by the U.S. Department of Education, provides downloadable posters that may be used to meet this requirement.

Every school division that has an Internet website must make its Internet privacy policy statement conspicuously available on its website. At a minimum, the statement must address

• what information, including personally identifiable information, will be collected, if any;
• whether any information will be automatically collected simply by accessing the website and, if so, what information;
• whether the website automatically places a computer file, commonly referred to as a "cookie," on the Internet user's computer and, if so, for what purpose; and
• how the collected information is being used or will be used.

VSBA Policy KBE Internet Privacy; Va. Code § 2.2-3803.

Ref: 8 VAC 20-132-250(B)(1) – School and community communications

At the beginning of each school year, each school must provide parents or guardians with information on the availability of, and how to obtain:

• The learning objectives developed in accordance with 8 VAC 20-132-70 for the student's grade level; or, for high school students, a copy of the syllabus for each of the student's courses; and

• A copy of the school division's promotion, retention, and remediation policies.

Ref: Va. Code § 22.1-137.2 – Lock-down drills

Each school must provide the parents of enrolled students with at least 24 hours' notice before conducting any lock-down drill. The notice is not required to include the exact date and time of the lock-down drill.

Ref: 20 U.S.C. § 9622 – National Assessment of Educational Progress

Parents of children selected to participate in a National Assessment of Educational Progress (NAEP) assessment must be informed before the assessment is administered that:

• Their child may be excused from participation for any reason;

• Their child is not required to complete the assessment; and

• Their child is not required to answer any test question.

Parents and members of the public must have access to NAEP assessment data, questions, and complete and current assessment instruments, except for personally identifiable information and assessment questions that may be reused in the future.

School divisions must make reasonable efforts to inform parents and the public of their right to access assessment data. If access is requested in writing, it must be provided within 45 days of the request and made available in a secure setting that is convenient to both parties.

Ref:

• 20 U.S.C. § 7905 – Equal access to public school facilities

• 42 U.S.C. § 2000ff-1 – Employer practices

• 29 C.F.R. § 1635.10(c) – Enforcement and remedies

• Va. Code § 2.2-3905.1 – Reasonable accommodations for persons with disabilities; unlawful discriminatory practice; notice of rights

Numerous federal statutes protect the rights of individuals participating in programs or activities that receive federal financial assistance from discrimination. Specifically, the following statutes prohibit discrimination:

• Title VI on the basis of race, color, and national origin;

• Title IX on the basis of sex;

• Section 504 on the basis of disability;

• The Age Discrimination Act on the basis of age;

• Title II of the Americans with Disabilities Act (ADA) on the basis of disability by state and local governments; and

• The Genetic Information Nondiscrimination Act (GINA), which protects employees from discrimination based on genetic information.

In addition, the Boy Scouts of America Equal Access Act prohibits schools with an open or limited public forum from discriminating based on the membership or leadership criteria of the Boy Scouts of America or other designated youth groups.

Federal regulations require school divisions to notify students, parents, employees, and, where applicable, unions or professional organizations with agreements with the school board that the division does not discriminate on the basis of race, color, national origin, sex, disability, or age. While the specific notification requirements vary by law, divisions must provide the required notices in accordance with applicable federal regulations.

School divisions must also notify applicants for admission and employment, parents or legal guardians, and all unions or professional organizations holding collective bargaining or professional agreements with the school board of the name or title, office address, email address, and telephone number of the division's Title IX Coordinator.

Students and employees must be notified of the name, office address, and telephone number of the division's compliance officer(s) for:

• Section 504 of the Rehabilitation Act;

• The Americans with Disabilities Act (ADA); and

• The Age Discrimination Act.

Employers are also required to post the Equal Employment Opportunity Commission (EEOC)-approved notice regarding the Genetic Information Nondiscrimination Act (GINA).

In addition to federal requirements, Virginia law requires employers to post information regarding employees' rights to reasonable accommodations for disabilities in conspicuous locations and include the information in employee handbooks. Information developed by the Virginia Office of Civil Rights must also be provided directly to new employees at the beginning of employment and to any employee within 10 days after the employee notifies the employer of a disability.

Ref: 20 U.S.C. § 6318 – Parent and family engagement

School divisions and schools that receive Title I funds must distribute their Parent and Family Engagement Policy to the parents or guardians of students participating in Title I programs.

Prince George County Public Schools is committed to protecting the privacy of visitors to its website and complying with the Government Data Collection and Dissemination Practices Act. The division collects only the information necessary to operate, maintain, and secure its website and to better serve students, families, staff, and community members.

When visitors access the website, certain technical information may be collected automatically, such as Internet domain information, IP addresses, browser and operating system types, access dates and times, pages visited, and usernames used to log in. This information is used solely for website management, security, and improvement purposes.

The division does not use website cookies and does not share collected information with outside vendors or representatives. Information is shared only with authorized employees who require access in the performance of their official duties. Data is retained only as necessary for security and site management purposes.

To review the Prince George County School Board's Internet Privacy Policy (Policy KBE), please visit the division's Policy Manual.

As the Division adapts to the ever-evolving Internet landscape and how our community interacts and obtains information online, Prince George County Public Schools may utilize social media tools to reach a broader audience. The District supports the use of social media to further the goals of Prince George County Public Schools and its mission, where appropriate.

The purpose of Prince George County Public Schools' use of social networking and social media is to build communication and trust with the community, its stakeholders, and beyond and encourage participation through comments and feedback.

The District aims to effectively use social media accounts to:

• Provide information,
• Support community engagement and outreach,
• Support marketing and promotional campaigns, and
• Assist with division recruitment efforts.

Please be aware that when engaging with the District through social media, you agree to the following:

Third-Party Content Moderation
Prince George County Public Schools does not necessarily endorse, support, encourage, or agree with third-party* comments, messages, posts, opinions, videos, external hyperlinks, statements, or other miscellaneous content posted on any social media site.

• *Third-party content refers to any information or content provided by any party other than Prince George County Public Schools.

The District's social media presence serves as a limited public forum. The District may reject or remove user-generated content when the content includes any of the following:

• Hate speech, threats of violence or violent behavior,
• Defamation or spread of misinformation,
• Copyrighted material,
• Fraudulent material or accusations,
• Obscene of illegal material, or
• Profane terms or phrases with the intent to insult.

The District does not allow information intended to compromise the safety or security of our school community, the public, or public entities. 

Participation with the District's social media is the responsibility of the user, who assumes personal responsibility for any content they share on the District's social media, their username, and any information provided. 

Emergency Posting
The District's social media sites are not monitored 24/7. If there is an emergency, please contact 911.

Ref: Va. Code § 22.1-253.13:1(D) – Standard 1. Instructional programs supporting the Standards of Learning and other educational objectives

Each school board's career and technical education (CTE) program must annually provide notice on its website to enrolled high school students and their parents of:

• The availability of postsecondary education and employment data published by the State Council of Higher Education for Virginia (SCHEV); and

• The opportunity for students to earn a nationally recognized career readiness certificate at a local public high school, comprehensive community college, or workforce center.

Ref: 20 U.S.C. § 1232h(c) – Protection of pupil rights

The Protection of Pupil Rights Amendment (PPRA) requires school divisions to provide parents with annual notice of the division's policy governing the administration of surveys that address certain sensitive topics, including political or religious beliefs and behavior involving sex or illegal conduct.

The notice must be provided directly to the parents of enrolled students:

• At least annually at the beginning of the school year; and

• Within a reasonable time after any substantive change to the policy.

The U.S. Department of Education's PPRA Model General Notice of Rights may be used to satisfy this requirement.

In addition, school divisions must directly notify parents, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the following activities are scheduled to occur:

• Activities involving the collection, disclosure, or use of personal information collected from students for marketing or sales purposes;

• The administration of surveys concerning sensitive information; and

• Any nonemergency, invasive physical examination or screening.

The U.S. Department of Education's PPRA Model Notice and Consent/Opt-Out for Specific Activities is also available. These notification requirements may also be satisfied by providing parents with a copy of the division's policy on this topic.

Ref: Va. Code § 22.1-279.4 – Information regarding prosecution for certain crimes

School boards must provide students with information developed by the Office of the Virginia Attorney General regarding the laws governing the prosecution of juveniles as adults for the commission of certain crimes.

This information may be provided through one or more of the following methods:

• School announcements;

• Written notification to parents;

• Publication in the student handbook; or

• Inclusion in materials distributed to parents at the beginning of each school year.

Ref: Va. Code § 22.1-253.13:2 – Standard 2. Instructional, administrative, and support personnel

School boards must annually, on or before December 31, report to the public:

• The actual pupil/teacher ratios in elementary school classrooms, by school, for the current school year; and

• The actual pupil/teacher ratios in middle and high schools, by school, for the current school year.

Actual pupil/teacher ratios must include only teachers who teach the grade and class on a full-time basis and must exclude resource personnel. School divisions must also report pupil/teacher ratios that include resource teachers in the same annual report.

Classes funded through the voluntary kindergarten through third-grade class size reduction program must be identified, as must any classes operating under approved waivers to exceed class size requirements.

Schools shall be identified; however, the data must be compiled in a manner that protects the confidentiality of all teachers and students.

Ref:

• 20 U.S.C. § 6311(h)(2) – State plans

• 8 VAC 20-132-250 – School and community communications

School divisions that receive Title I funds must prepare and disseminate specified information to parents. Federal law refers to this information as a "report card."

The Virginia Board of Education, through the Standards of Accreditation, refers to this information as the School Quality Profile.

The Virginia Department of Education publishes the information required by federal law for division and school report cards on the Virginia School Quality Profiles website and has stated that this publication satisfies the federal reporting requirement.

Divisions that receive Title I funds must prepare and disseminate specified information to parents. Federal law refers to the distribution of this information as a “report card”.

The Virginia Board of Education, in the Standards of Accreditation as revised in January 2018, uses the term “School Quality Profile”. VSBA Policy CMA Quality Profiles; 20 U.S.C. § 6311(h)(2); 8 VAC 20-131-270.

The Virginia Department of Education posts the information required by federal law to appear in division and school report cards on its website and has stated that this posting satisfies the requirements of federal law.

Ref: Va. Code § 22.1-79.3 – Policies regarding certain activities

As required by Va. Code § 22.1-79.3(F), the superintendent is responsible for developing a process to notify parents or guardians, within 30 calendar days of the first day of each school year, of the importance of securely storing prescription medications and the responsibility to safely store any firearm in the household.

The parental notification must also be posted on the school division's website in multiple languages.

Ref: 8 VAC 20-70-110 – Pupil transportation safety instruction

At the beginning of each school year, a copy of the school bus rider safety rules must be provided to parents. The information must also include a request that parents or their designee accompany young children to and from the bus stop.

Ref: Va. Code § 22.1-273.1 – Annual screening for scoliosis

School boards must either provide parents with scoliosis education information or conduct annual scoliosis screenings for students in grades 5 through 10. Students who received a scoliosis screening as part of a physical examination upon entering school may be exempt.

Parents must be notified of their right to opt out of the scoliosis screening and the procedures for doing so. If scoliosis is detected during a screening, the parent must also be notified.

Ref: Va. Code § 22.1-217.01 – Information on educational and other services for students identified as deaf or hard of hearing or visually impaired

Each school board must annually post information distributed by the Department of Education describing educational and other services available through the Virginia School for the Deaf and the Blind, the Virginia Department for the Deaf and Hard-of-Hearing, and the Virginia Department for the Blind and Vision Impaired to the parents of those students who are identified as deaf or hard of hearing or visually impaired.

School boards must inform the parents of the availability of the information and ensure that packets of the information are available for review by parents who do not have Internet access.

Ref: Va. Code § 22.1-79.3 – Policies regarding certain activities

Every school board must annually notify the parent of each student enrolled in the school division of the availability of information in the Sex Offender and Crimes Against Minors Registry and the location of the website.

Ref: Va. Code § 22.1-16.8 – Instructional material; sexually explicit content; parental notification

The school division must ensure that, at least thirty (30) days prior to the use of any instructional materials with sexually explicit content, written notice is provided to parents that:

• Specifically identifies the instructional materials with sexually explicit content;

• Informs parents of their right to review such instructional materials; and

• Informs parents of their right to have their child use, in a non-punitive manner, alternative instructional materials that do not include sexually explicit content.

Ref:

• 20 U.S.C. § 1412(a)(3)(A) – State eligibility

• 34 C.F.R. § 300.111 – Child find

• 8 VAC 20-81-50(B) – Child find

• 8 VAC 20-81.230(D)(3) – Local educational agency administration and governance

Each division must, at least annually, conduct a public awareness campaign (also known as a child find program) to:

• Inform the community of the rights of persons, ages two to 21, inclusive, to a free appropriate public education and the availability of special education programs and services;

• Generate referrals; and

• Explain the nature of disabilities, the early warning signs of disabilities and the need for services to begin early.

Each division is required to annually publish notice listing the names of the members of the division's Special Education Advisory Committee. The notice must also include a description of ways in which interested parties may express their views to the committee.

At the beginning of each school year, every school must provide to parents or guardians a copy of the Standards of Learning applicable to their child’s grade or course requirements and the approximate date and potential impact of the child’s next SOL testing. 8 VAC 20-131-270.B.

Ref: 8 VAC 20-132-250(B)(3) – School and community communications

At the beginning of each school year, each school shall provide to the parents or guardians of its students notice to students in all grade levels of all requirements for the Standard Diploma and Advanced Studies Diploma and the board's policies on promotion and retention as outlined in 8 VAC 20-132-30.

Ref:

• 20 U.S.C. § 6311(b)(2)(B)(x) – State plans

• 20 U.S.C. § 6312(e)(1)(B) – Local educational agency plans

Schools that receive Title I funds must provide parents individual reports regarding their student's level of achievement and academic growth on the state's academic assessments, if applicable and available, as soon as is practicable after the assessment is given.

The reports must be in an understandable format and, to the extent practicable, be in a language that parents can understand.

Ref: Va. Code § 22.1-207.2:1 – Anti-bullying or suicide prevention materials; parental right to review

Parents have the right to review any audio-visual materials that contain graphic sexual or violent content used in any anti-bullying or suicide prevention program. Prior to the use of any such material, the parent of a child participating in such a program is provided written notice of the parent's right to review the material and the right to excuse the child from participating in the part of such program utilizing such material.

Tobacco and Nicotine Vapor Products

Ref: Va. Code § 22.1-273.3 – Parent educational information regarding tobacco and nicotine vapor products

Every school division must annually provide educational information to parents of students in grades Kindergarten through 12 regarding the health dangers of tobacco and nicotine vapor products, consistent with Department of Education guidelines, Guidelines for School-Connected Overdose Response and Parental Notification.

Ref: 20 U.S.C. § 6312(e)(1)(A) and (e)(1)(B)(ii) – Local educational agency plans

At the beginning of each school year, divisions that receive Title I funds must notify the parents of each student that parents may request information regarding the professional qualifications of the student's classroom teachers, including whether the teacher:

• Has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;

• Is teaching under emergency or other provisional status; and

• Is teaching in the field or discipline of the teacher's certification.

The notification must state that parents may request information regarding whether the child is provided services by paraprofessionals and their qualifications.

School divisions are required to send notification to parents in Title I schools if their children are taught for four or more consecutive weeks by a teacher who is not properly licensed in Virginia to teach the class to which the students are assigned.

Ref: Va. Code § 22.1-272.3 – Student access to telehealth services; school division policies

Each division shall consider developing and implementing policies for permitting any public-school student in the division to schedule and participate in telehealth services and mental health teletherapy services on school property during regular school hours with parental consent.

If a division has developed and implemented a policy in accordance with Va. Code § 22.1-272.3, the division shall provide guidance relating to the implementation of such policy for administrative and instructional personnel and shall post such guidance in a publicly accessible location on its website at the beginning of each school year.

Ref: 20 U.S.C. § 6312(e)(2)(A)-(B) – Local educational agency plans

At the beginning of each school year, school divisions that receive Title I funds must notify the parents of each student attending any school receiving Title I funds that the parents may request, and the division will provide (in a timely manner), information regarding any state or division policy regarding student participation in any assessments mandated by 20 U.S.C. § 6311(b)(2) and by the state or division. Such information must include any policy, procedure, or parental right to opt the child out of such assessment, where applicable.

In addition, divisions that receive Title I funds must make widely available through public means (including on the website of each school in the division) information on each assessment required by the state to comply with 20 U.S.C. § 6311, other assessments required by the state, and, where such information is available and feasible to report, specified information regarding assessments required division-wide by the division.

Ref: 8 VAC 20-720-170 – Textbooks

In approving textbooks and high-quality instructional materials, the School Board gives notice to parents that textbooks under consideration will be listed on the division's website and made available at designated locations for review by any interested citizens.

Ref: 7 C.F.R. § 210.31 – Local school wellness policy

Divisions must inform the public about the content and implementation of the local school wellness policy. Divisions must also inform the public about progress toward meeting the goals of the policy and compliance with the policy by making the triennial assessment available to the public in an accessible and easily understood manner.

Ref:

• Va. Code § 32.1-73.8 – Youth health risk behavior survey

• Va. Code § 22.1-79.3 – Policies regarding certain activities

The school board must notify the parents of each student enrolled in a middle or high school selected for participation in the Youth Health Risk Behavior Survey that their child may be randomly selected to participate in the survey unless the parent denies consent for the student's participation in writing prior to administration of the survey. The notice must be in writing and be given at least 30 days prior to administration of the survey.

The notice will inform the parent regarding:

• The nature and types of questions included in the survey;

• The purposes and age-appropriateness of the survey;

• How information collected by the survey will be used;

• Who will have access to such information;

• Whether and how any findings or results will be disclosed; and

• The steps that will be taken to protect students' privacy.

Parents have the right to review the survey prior to its administration.

Ref: Va. Code § 22.1-92 – Estimate of moneys needed for public schools; notice of costs to be distributed

Before the school board approves its budget for submission to the appropriating body, the board must hold at least one public hearing to hear citizens' comments. Public notice of the hearing must be given at least seven days before the hearing in a newspaper having general circulation in the division.

Ref:

• 42 U.S.C. §§ 6101-6107 – Age discrimination in federally assisted programs

• 34 C.F.R. § 110.25 – Designation of responsible employee, notice, and grievance procedures

A division must post and keep posted, in conspicuous places upon its premises, a notice prepared or approved by the EEOC providing information regarding the law's prohibition on age-based discrimination and its procedural requirements.

The notice also must identify, by name or title, address, and telephone number, the employee responsible for coordinating the division's compliance efforts, including the investigation of any complaints.

Ref:

• 42 U.S.C. § 12115 – Posting notices

• 42 U.S.C. § 2000e-10 – Posting of notices; penalties

• 28 C.F.R. § 35.106 – Notice

Many posters and additional information required for state and federal notifications may be found at: Required Posters for Virginia Employers.

A school division must post notices for applicants and employees describing the nondiscrimination provisions of the ADA. The notice must be prepared or approved by the EEOC and must be posted in conspicuous places upon the school division premises where notices are customarily posted.

Ref: Va. Code § 22.1-200.01 – Alternatives to animal dissection

School boards must provide notice that they provide alternatives to animal dissection. This notice may be given in the relevant biological sciences syllabi, student course selection guides, or local school division policies or directives.

See Virginia Board of Education Guidelines: Alternatives to Animal Dissection.

Ref: 2003 Uncodified Virginia General Assembly Acts

The Bill of Rights of the Constitution of the United States must be posted in a conspicuous place in each school.

Child Abuse Reporting

Ref: Va. Code § 22.1-291.3 – Notice of duty to report child abuse or neglect

A notice must be posted in each school stating that:

• Anyone employed there who suspects that a child is abused or neglected is required to report such suspected cases of child abuse or neglect; and

• All persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose.

The notice must also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.

Additional information on posting notices and prevention plans can be found in the Guidelines for the Prevention of Sexual Misconduct & Abuse in Virginia Public Schools.

Ref: Va. Code § 22.1-253.13:6 – Standard 6. Planning and public involvement

Prior to the adoption of the division's comprehensive plan or revisions thereto, the plan or revisions must be posted on the division's website, and a hard copy made available for public inspection and copying.

Divisions must present a report to the public by November 1 of each odd-numbered year on the extent to which the objectives of the division's comprehensive plan have been met during the previous two school years.

Ref:

• 41 U.S.C. § 8103 – Drug-free workplace requirements for Federal grant recipients

• 34 C.F.R. §§ 84.205-84.220 – Requirements for Recipients Other Than Individuals

Each division that receives federal grant funds must publish a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the division's workplace and specifying the actions that will be taken against employees for any violations.

Each employee engaged in the performance of the grant must be given a copy of the statement.

Ref:

• 29 U.S.C. §§ 201-219 – Fair Labor Standards

• 29 C.F.R. § 516.4 – Posting of notices

All employers covered by the Fair Labor Standards Act must post "Your Rights Under the Fair Labor Standards Act," which can be downloaded at Employee Rights.

Ref:

• 29 U.S.C. § 2619 – Notice

• 29 C.F.R. § 825.300 – Employer notice requirements

Each division must post and keep posted, in conspicuous places on the premises of the employer where notices to employees and applicants for employment are customarily posted, a notice prepared or approved by the Secretary of Labor regarding employees' rights under the Act.

A poster (2023) may be downloaded at FMLA Employee Rights.

Ref: 29 C.F.R. § 516.4 – Posting of notices

Each employer must post, in conspicuous places on the premises of the employer where notices to employees and applicants for employment are customarily posted, a notice prepared or approved by the Secretary of Labor regarding the federal minimum wage law.

The poster (2023) may be downloaded at FLSA Minimum Wage.

Ref: 2003 Uncodified Virginia General Assembly Acts

The statement "'In God We Trust,' the National Motto, enacted by Congress in 1956" must be posted in a conspicuous place in each school.

Ref: Va. Code § 22.1-212.25 – Information regarding online courses and virtual programs; report

Divisions must post information regarding online courses and programs available through the division on their websites. The information should include, but is not limited to, the types of online courses and programs available, when the division will pay course fees and other costs for nonresident students, and the granting of high school credit.

Ref: Va. Code § 2.2-3909 – Causes of action for failure to provide reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions

School boards must post, in a conspicuous location, and include in any employee handbook, information concerning an employee's rights to reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions.

Such information must also be directly provided to new employees and to any employee within 10 days of such employee's giving notice to the employer that she is pregnant.

Ref:

• 38 U.S.C. § 4312 et seq. – Employment and reemployment rights and limitations; prohibitions

• 38 U.S.C. § 4334(a) – Notice of rights and duties

Employers are required to provide employees with notice of their rights, benefits, and obligations under USERRA.

Employers may provide the notice by posting a copy of "Your Rights Under USERRA" (2026), which can be downloaded at USERRA Poster, where employee notices are customarily placed. However, employers are also free to provide the notice to employees in other ways that will minimize costs while ensuring that the full text of the notice is provided (e.g., by handing or mailing out the notice, or distributing the notice via electronic mail).

Ref: Va. Code § 60.2-106 – Employer to post and maintain posters

All employers in Virginia, including school divisions, must post all notices related to unemployment insurance furnished by the Virginia Unemployment Commission, including the notice that can be downloaded from Required Posters for Virginia Employers in various languages.

School divisions must post, at a location frequented by employees, notice of compliance with the provisions of the Virginia Workers' Compensation Act, which provide employees with their rights in case of injury or occupational disease.

A notice can be downloaded here: Workers' Compensation Notice.